Password
HR documents under lock
A password on the download, shared through a separate channel — on top of transfer encryption (SSL/TLS) and passphrase-based SSE-C depending on the plan.
File transfer built for HR teams
Payslips, contracts, applicant files: HR documents are personal data by nature. TransferNow moves them within the right framework — password, encryption, hosting in Europe — and streamlines collection from candidates and employees, without making them create an account.
- Sensitive data
- GDPR · Europe
- Account-free collection
Average rating after at least one transfer:
4.8750,000 votes
4.9 / 5 on Trustpilot and Google (20k+ reviews)
Your day-to-day
What gets in the way today
Personal data sent as attachments
Payslips and ID documents travel over unencrypted email — exactly what to avoid with data this sensitive.
Document collection that drags on
Every hire is the same chase: bank details, diplomas, supporting documents — requested one by one, received in a jumble.
Interview videos impossible to share
Recorded interviews and video assessments exceed every messaging tool — and end up on unapproved services.
With TransferNow
Your workflow, in three steps
- 1
Collect applicant files
One upload link per hiring round: candidates drop off their resume, diplomas and supporting documents from their browser — no account, and every drop triggers its own notification.
- 2
Send HR documents
Contracts, payslips, certificates: password-protected, encrypted sending, with a download notification.
- 3
Share large media files
Interview videos, training materials, photos from company events: up to 500 GB in one link, internally or with outside vendors.
Built for you
Human resources: the features that matter
GDPR · Europe
Compliant by design
Hosting in Europe, DPA available, a controlled retention period and a link you can disable: the GDPR framework your HR department has to guarantee.
Upload link
Candidates drop off, friction-free
One link in the recruiting email: the candidate submits their documents from any browser — the candidate experience stays smooth.
Notifications
Every exchange is tracked
Drops and downloads notified by name: who sent what, who retrieved what, and when.
Deactivation
The link goes dark after use
A limited availability period and deactivation at any time: HR documents don’t stay accessible forever.
500 GB per transfer
HR media files fit too
Interview and training videos, event photos: the heavy files of day-to-day HR leave in a single link.
Four numbers that say it all
- 0
- accounts to create for candidates and employees
- 100%
- of exchanges tracked by name
- 100%
- of personal data hosted in the EEA
- 1 click
- to disable a link after use
And against WeTransfer?
Applicant files and HR documents are exchanged all year long, often with external recipients who have no account. We’ll let any HR team judge which of the two free plans lasts the year.
| Free plans | TransferNow | WeTransfer |
|---|---|---|
| Max size per transfer | 5 GB | 3 GB |
| Transfers per month | Unlimited | 10 |
| File availability | 7 days | 3 days |
| Password protection | No account needed | Account required |
| File receiving | Yes | No |
Figures from the detailed comparison:
https://www.transfernow.net/en/wetransfer
Frequently asked questions
How do I send a contract or payslip in line with the GDPR?
Create the transfer with a password (shared through a separate channel): the document travels encrypted (SSL/TLS), is hosted in Europe, and the link can be time-limited and then disabled.
How do I collect a new employee’s documents?
Send them an upload link with the list of documents: they drop everything off from their browser, without an account, and every drop is reported to you — individual chasing disappears.
Do large interview videos go through?
Yes: up to 5 GB for free and 500 GB with an account, with no recompression — shareable with managers via a time-limited link.
How do I time-limit access to an HR document?
Set the link’s availability period and disable it at any time — unlike an attachment, access stays under your control after sending.
Is there a contractual framework for the HR department?
Yes: a DPA (data processing agreement) is available for legal entities, alongside the privacy policy — the documents your DPO expects.
Your files
Sending guides for your file types
5 GB per transfer, free and with no sign-up